The brackets indicate the employees ‘actual’ punch and the other is what it was changed to. An indication of this is when you see 2 punch times and one is in brackets. Payroll Review – ReportsTimecard Audit Trail Any employee that is listed that has had a change to their ‘actual’ punch will require the employee’s signature. Select the Options Tab, Select Audit types, Select Edit Punch Navigate to Reports - General Tab > Reports Expand Timecard, Select Timecard Audit Trail Payroll Review – Reports Employee Hours by Labor Account – Missing Labor Accounts When the Status changes to ‘Complete’, you can view the report This shows an example of an employee that is missing their labor accounts Navigate to Reports - General Tab > Reports Expand Roll-Up Genie Category Select Employee Hours by Labor Account Select – hyperfind – Missing Labor Accounts – Run Report CONTACT Kronos Specialist (TERRI WERMTER) for correction instructions. Payroll Review – Reports Employee Hours by Labor Account – Missing Labor Accounts At the bottom of the ‘Employees Hours by Labor Account’ report, it will list all of the employees that have missing labor accounts for the time frame selected. Payroll Review – Reports Employee Hours by Labor Account – proper pay codes used Navigate to Reports - General Tab > Reports Expand Roll-Up Genie Category Select Employee Hours by Labor Account Ensure that there are no Salary pay codes listed. Payroll Review – Reports Employee Hours by Labor Account – proper pay codes used At the bottom of the ‘Employees Hours by Labor Account’ report, it will list all of the pay codes that have been used for the time frame selected. Payroll Review – Invalid FunctionsFrom the Pay Period Close screen, generate the invalid functions hyperfind. Can replace w/weekly audit trail at end of week. Signatures of employees and supervisors as noted in step 3 should be retained with the audit trail. Slides 8-11 Preliminary SOX Retention Requirements: Payroll clerk should review and initial the daily timecard audit trail. Any time edited must have employee and manager's signature. Generate the Timecard Audit Trail & review edit punches.Generate the Employee Hours by Labor Account & review pay codes (should not have any salary pay codes, money, hours and $'s columns).Contact manager to make correction for invalid function. Utilize the Invalid function to determine if a correction is needed. Review movement of hours between pay codes (meetings, training, etc) correct labor dept/function is used.
**See Kronos Memo - Company Scheduled Down Days.Verify correct codes used if there are company down days **NP-Co Schld Dtime…this is used for down days.This indicates the EE's time is incorrect Payroll should never be processed with missed punches.If so, contact manager to make applicable corrections. Verify if there are any missed punches.Review all employees with less than 8 combined hours.Note: California employees will need employee approval as well as manager approval.May see 'partial‘ approvals if supervisor delegation was used. **There should only be a "1 (Partial)“ approval if the EE was hired after the beginning of the pay period or was terminated prior to end of pay period - may indicate need for final check in certain states. Manager approval should be a minimum of "1".
Verify the manager has approved all timecards.
#Timekeeper kronos nyc login verification#
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